Wedding Planning: Some Tips to make your big day easier!

Want to be certain all
your wedding planning bases are covered? Here are some tips that no bride
should be without.

1. Don’t forget…
Guests Come First

Before you decide on a
venue, have an approximate idea of the number of guests you anticipate.
 This will allow you to ensure that there is enough space for your group.
 A good rule to remember is to allow 25-30 square feet per guest.
 While that can seem like a lot, it really isn’t… if you count the space
you’ll need for the tables, bustling waiters, the band, and the dance floor.


2. Investigate
Wedding Blackout Dates

When planning your
date, do some research to make sure that it doesn’t fall on a heavy traffic
date (i.e. conference, charity event or other local event that could affect
traffic and hotel room availability).

3. Don’t forget Mother

When planning your date and
venue, make sure to take into account weather and sunrise and sunset times.
 Don’t forget, even the best-intentioned guests will skip out from super
hot summer and frigid winter weddings with improper heating and cooling.
 Also, remember that certain areas have the potential to be
“bug-magnets” during certain months.  Inquire with the venue and
research some options (pest control tanks or having bug repellent available).


4. Word of Mouth!

Sometimes one of the
best resources for a potential vendor is one you already have.  Let one
vendor lead you to another. Your photographer might be able to tell you which
florist is the best for your event type, and your reception manager could know
which band packs the dance floor.

5. Watch your

An easy way to cut
your budget is to cut your guest list. Approximately half of your wedding
expenses will go to wining and dining your guests. Thus, if it’s costing you
$100 per person, eliminating one table of 10 can save you $1,000.

6. Never hurts to

Before signing on the
dotted line request any “extras” you might like (within reason).
 Many vendors would rather secure the reservation than nickel-and-dime you
early on and turn you off. However, later on, they have less of a motive to
meet you halfway.


7. Don’t forget your

An often forgotten expense
is feeding your wedding day crew. Make sure you before sign contracts, that you
will not be  required to serve the same meal to your vendors that
 your guests will receive. Meet with your wedding caterer and choose a
less expensive (but equally hearty) meal for them instead. 


8. Time to get

It is easy to get lost in
the mess of all the correspondences, quotes and meeting notes you will
accumulate during the planning process.  A three-ring binder is an easy
way to track these and keep everything in one place and well ordered. 


9. Cheers!

On average, you will need
one bartender per 50 guests to maintain a short wait.  One thing to
remember as well, if you are going to serve a signature cocktail that cannot be
prepared ahead of time or in large quantities, consider adding an extra server
who can help!


Action Rental and Sales – – Helping Do It Yourselfers for over 30 years!

Have a project? 
Action can help.  Planning a
wedding or party?  Action can
help.  Since 1982, contractors,
homeowners, wedding planners, and more have depended on Action Rental for the
right tools and party items to help get the job done.

 “At Action, our
motto is ‘Your project is our passion.’ 
Having been in the tool and equipment rental business for over 30 years,
we’ll provide the right tools and the equipment needed to make your job easier.  One of the things that I’m most proud
of is that our tools are always kept in good operating condition. You can count
on them to work. Plus you can depend upon our tents being clean and in
excellent condition,” says Paul Nottingham, President of Action Rental.  “We are a family owned and operated
business, and we appreciate our customers. The  Action Rental team is committed to providing quality rentals
along with knowledgeable and friendly service for our customers throughout the

“We frequently get calls asking do you have generators, tile cutters, tractors, dollies, and more. 
We have an extensive inventory of tools and party rental items.  If you need it, rent it from us. Why
buy it when you can rent it for a fraction of the cost?”

In the mid 1990s, Action added the Party and Tent Division.  Paul’s wife, Debbie
Nottingham, handles this portion of the business.  From getting the perfect costume for a party or planning a
major event, the Party Division at Action has the items you need.

“We help with everything from company picnics and parties to
school functions, weddings, and more. Additionally, we work with large events
such as the Susan G. Komen cancer research fundraiser,” says Debbie Nottingham.
“We provide party equipment and tents for many venues across the Tri-Cites,
Southwest Virginia, Eastern Kentucky and North Carolina.”

Action’s Party Division collaborates closely with customers,
caterers, florists, event and wedding planners, and venues to make each event a
success.  Everything from dance
floors to sound systems to tables and chairs, Action has it ready for you.  Regardless of the size of your event,
you can trust the pros in the Party Division to help make it a success. 

“The thank you notes from customers make our jobs such a
pleasure,” says Debbie. “Knowing that we have been able to help in some small
way to make someone’s special day or event easier and more memorable, means so
much to us.”

“Our inflatables and games are always popular at church,
company or community picnics or celebrations.  Kids love them,” says Paul.  Action has everything from dunk tanks to inflatable bounce
castles to Wheel of Fortune – – the perfect formula for a fun time for the
entire family. 

Costumes are another item that we rent throughout the
year.  Church plays, Halloween
parties, theater groups, schools and others rent our wide variety of
costumes.  Everything from a super
hero to mascot uniforms to Elvis costumes can be found at our store.”

Action provides a equipment repair department
where customers can bring their own equipment in for repair. “Our maintenance
department is able to troubleshoot and repair our customers’ equipment,” said
Nottingham.  We
keep an experienced crew on staff to maintain our rental equipment. We
understand the need to have equipment that is functioning and safe and now
offer these repair services to our customers.”

Action’s Repair Department can handle everything from
routine maintenance to major overhauls. 
They work on small equipment like trimmers and mowers all the way up to
dosers and front-end loaders.  Whatever
you need, they can help.

 “One thing that
I like to share with folks is that renting is the
smart way to get things done.  Why
should you buy something that you are only going to use a few times? It’s a
great way to save money and get your project completed!”

Located at 1861 N. Eastman Road Action Rental and Sales is a
one-stop shop for all your equipment or party rental needs, providing quality,
value and service to the Tri-Cities since 1982.  Their store is open 7:30 a.m. to 5:30 p.m., Monday through
Friday and 7:30 a.m. to 3 p.m., Saturday. 
Check out their extensive inventory at:,, or call them at 423-246-5181.